Procurement

About your role

The Purchasing Manager is responsible for overseeing all purchasing transactions and inventory fulfillment processes within the procurement department. This role focuses on processing purchase orders (POs), negotiating pricing and terms with vendors, ensuring timely delivery, and maintaining accurate inventory forecasting. The Purchasing Manager will also be responsible for implementing procurement best practices to optimize efficiency and achieve cost reduction targets. This position is key to ensuring that the company’s procurement operations run smoothly and cost-effectively.

Key Responsibilities

Purchase Order Processing and Delivery Management

• Oversees the creation and processing of purchase orders to ensure the timely and accurate procurement of goods and services.

• Tracks and monitors PO progress to ensure suppliers fulfill orders on time and in full, minimizing any supply chain disruptions.

• Coordinates with suppliers to resolve any issues related to delayed or incomplete deliveries, ensuring on-time fulfillment.

Supplier Accreditation and Relationship Management

• Develops and implements supplier accreditation procedures to ensure compliance with company policies.
• Conducts background checks, document verification, and performance evaluations for supplier accreditation.
• Ensures that all accredited suppliers meet company standards for quality, reliability, and financial stability.
• Regularly reviews supplier performance and updates the accredited supplier list based on evaluations.
• Leads negotiations with vendors to secure competitive pricing, favorable payment terms, and reliable delivery schedules.
• Builds and maintains strong supplier relationships to ensure long-term strategic partnerships.
• Regularly reviews supplier contracts and renegotiates terms to maximize cost savings and efficiency.

Ensure Accurate Inventory Forecasting

• Works closely with the inventory management and warehouse teams to maintain accurate inventory forecasts.

• Analyzes historical purchasing trends and market conditions to predict future inventory needs, ensuring that stock levels are optimal and preventing stock outs or overstock situations.

• Collaborates with cross-functional teams to ensure alignment on inventory goals and product availability.

Implement Procurement Best Practices

• Continuously reviews and improves procurement processes to ensure the use of industry best practices and enhance operational efficiency.

• Monitors and implements cost-saving initiatives through strategic sourcing, vendor consolidation, and process optimization.

• Stays updated on industry trends and technological advancements to improve procurement practices.

Process Improvement, Reporting and Compliance

• Tracks and reports on key purchasing metrics, including PO fulfillment rates and cost reduction achievements.

• • Prepares and submits reports on purchasing activities, supplier performance, and cost-saving measures to management.
  • Provides strategic recommendations based on market trends, supplier performance, and company needs.

• Ensures all procurement activities comply with company policies and relevant regulations.

• Assists in audits and compliance checks as required to ensure transparency and adherence to procurement standards.

• Monitors and evaluates procurement processes to ensure efficiency and compliance with company policies.
• Implements best practices in procurement and continuously seeks opportunities for improvement.

Other Duties:

Performs other related duties that may be assigned from time to time.